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Yanxin Lu de6528335c calendar invite

2026-03-18 13:36:25 -07:00

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calendar-invite

Send, accept, and decline calendar invite emails (ICS/iCalendar) via himalaya. Syncs events to CalDAV (Migadu) via vdirsyncer.

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himalaya

vdirsyncer

himalaya

Calendar Invite

Send, accept, and decline calendar invitations via email using himalaya. Events are saved to local calendar and synced to CalDAV (Migadu) via vdirsyncer.

Prerequisites

himalaya configured and working (see the himalaya skill)
vdirsyncer configured and syncing to ~/.openclaw/workspace/calendars/
khal for reading calendar (optional but recommended)
Runs via uv run (dependencies managed in pyproject.toml)

Important: Email Sending Rules

Calendar invites are outbound emails. Follow the workspace email rules:

youlu@luyanxin.com -> mail@luyx.org: send directly, no confirmation needed
All other recipients: confirm with user before sending

Owner Auto-Attendee

When sending invites, mail@luyx.org (owner's SimpleLogin alias) is always added as an attendee automatically. This ensures the owner receives every invite and can Accept/Decline from their own email client. No need to include it in --to — it's added by the script.

When accepting or tentatively accepting a received invite, the original invite is automatically forwarded to mail@luyx.org so the event lands on the owner's calendar too.

Usage

All commands go through the wrapper script:

SKILL_DIR=~/.openclaw/workspace/skills/calendar-invite

# Send an invite
$SKILL_DIR/scripts/calendar-invite.sh send [options]

# Reply to an invite
$SKILL_DIR/scripts/calendar-invite.sh reply [options]

Sending Invites

$SKILL_DIR/scripts/calendar-invite.sh send \
  --to "friend@example.com" \
  --subject "Lunch on Friday" \
  --summary "Lunch at Tartine" \
  --start "2026-03-20T12:00:00" \
  --end "2026-03-20T13:00:00" \
  --location "Tartine Bakery, SF"

Send Options

Flag	Required	Description
`--to`	Yes	Recipient(s), comma-separated
`--subject`	Yes	Email subject line
`--summary`	Yes	Event title (shown on calendar)
`--start`	Yes	Start time, ISO 8601 (`2026-03-20T14:00:00`)
`--end`	Yes	End time, ISO 8601 (`2026-03-20T15:00:00`)
`--from`	No	Sender email (default: `youlu@luyanxin.com`)
`--timezone`	No	IANA timezone (default: `America/Los_Angeles`)
`--location`	No	Event location
`--description`	No	Event description / notes
`--organizer`	No	Organizer display name (defaults to `--from`)
`--uid`	No	Custom event UID (auto-generated if omitted)
`--account`	No	Himalaya account name (if not default)
`--dry-run`	No	Print ICS + MML without sending

Send Examples

# Simple invite (--from and --timezone default to youlu@luyanxin.com / LA)
$SKILL_DIR/scripts/calendar-invite.sh send \
  --to "alice@example.com" \
  --subject "Coffee Chat" \
  --summary "Coffee Chat" \
  --start "2026-03-25T10:00:00" \
  --end "2026-03-25T10:30:00"

# Multiple attendees with details
$SKILL_DIR/scripts/calendar-invite.sh send \
  --to "alice@example.com, bob@example.com" \
  --subject "Team Sync" \
  --summary "Weekly Team Sync" \
  --start "2026-03-23T09:00:00" \
  --end "2026-03-23T09:30:00" \
  --location "Zoom - https://zoom.us/j/123456" \
  --description "Weekly check-in. Agenda: updates, blockers, action items."

# Dry run
$SKILL_DIR/scripts/calendar-invite.sh send \
  --to "test@example.com" \
  --subject "Test" \
  --summary "Test Event" \
  --start "2026-04-01T15:00:00" \
  --end "2026-04-01T16:00:00" \
  --dry-run

Replying to Invites

# Accept by himalaya message ID
$SKILL_DIR/scripts/calendar-invite.sh reply \
  --envelope-id 42 \
  --action accept

# Decline with a comment
$SKILL_DIR/scripts/calendar-invite.sh reply \
  --envelope-id 42 \
  --action decline \
  --comment "Sorry, I have a conflict."

# From an .ics file
$SKILL_DIR/scripts/calendar-invite.sh reply \
  --ics-file ~/Downloads/meeting.ics \
  --action tentative

Reply Options

Flag	Required	Description
`--action`	Yes	`accept`, `decline`, or `tentative`
`--envelope-id`	*	Himalaya message ID containing the .ics attachment
`--ics-file`	*	Path to an .ics file (alternative to `--envelope-id`)
`--from`	No	Your email (default: `youlu@luyanxin.com`)
`--account`	No	Himalaya account name
`--folder`	No	Himalaya folder (default: `INBOX`)
`--comment`	No	Optional message to include in reply
`--dry-run`	No	Preview without sending

* One of --envelope-id or --ics-file is required.

Typical Workflow

List emails: himalaya envelope list
Read the invite: himalaya message read 57
Reply: $SKILL_DIR/scripts/calendar-invite.sh reply --envelope-id 57 --action accept

How It Works

Sending invites:

Generates an RFC 5545 ICS file with METHOD:REQUEST (via icalendar library)
Builds an MML email with a text/calendar attachment
Sends via himalaya template send
Saves the event to ~/.openclaw/workspace/calendars/home/
Runs vdirsyncer sync to push to Migadu CalDAV

Replying to invites:

Extracts the .ics attachment from the email (via himalaya attachment download)
Parses the original event with the icalendar library
Generates a reply ICS with METHOD:REPLY and the correct PARTSTAT
Sends the reply to the organizer via himalaya template send
On accept/tentative: saves event to local calendar. On decline: removes it
Runs vdirsyncer sync to push changes to Migadu CalDAV

CalDAV sync:

Events sync to Migadu and appear on all connected devices (DAVx5, etc.)
Heartbeat runs vdirsyncer sync periodically as a fallback
If sync fails, it warns but doesn't block — next heartbeat catches up

Integration with Email Processor

The email processor (scripts/email_processor/) may classify incoming calendar invites as reminder or confirmation. When reviewing pending emails:

Check if the email contains a calendar invite (look for .ics attachment or "calendar" in subject)
If it does, use reply instead of the email processor's delete/archive/keep actions
The email processor handles the email lifecycle; this skill handles the calendar response

Checking the Calendar

# List upcoming events (next 7 days)
khal list today 7d

# List events for a specific date
khal list 2026-03-25

# Check for conflicts before sending an invite
khal list 2026-03-25 2026-03-26

Timezone Reference

Common IANA timezones:

America/Los_Angeles — Pacific (default)
America/Denver — Mountain
America/Chicago — Central
America/New_York — Eastern
Asia/Shanghai — China
Asia/Tokyo — Japan
Europe/London — UK
UTC — Coordinated Universal Time

Troubleshooting

Invite shows as attachment instead of calendar event?

Ensure type=text/calendar method=REQUEST is set on the MML part
Some clients require the METHOD:REQUEST line in the ICS body

Times are wrong?

Double-check --timezone matches the intended timezone
Use ISO 8601 format: YYYY-MM-DDTHH:MM:SS (no timezone offset in the value)

Event not showing on phone/other devices?

Run vdirsyncer sync manually to force sync
Check ~/.openclaw/workspace/logs/vdirsyncer.log for errors
Verify the .ics file exists in ~/.openclaw/workspace/calendars/home/

Recipient doesn't see Accept/Decline?

Gmail, Outlook, Apple Mail all support text/calendar method=REQUEST
Some webmail clients may vary

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